12IJ – Duty to follow common staffing method

The NHS Golden Jubilee position for this duty is substantial. Currently this duty only applies to the Nursing profession. 

Staffing level tools, where available, are mandated to be run a minimum of once a year. NHS Golden Jubilee schedules two staffing level tool runs per year in May and November. These took place as scheduled in 2025 (June and November). 

The internal reporting template was used to collate workforce data and quality of care metrics together with the Business Objects XI (BOXI) reports, generated from the Staffing Level Tool run data entry on Scottish Standard Time System (SSTS) and for onward reporting via the Nursing Workforce and Governance Group (NWAG). 

This information is being used to help inform the nursing workforce review which is currently in progress. Initiatives in place to support this duty include: 

  • SOP currently in development.
  • Healthcare Staffing Program Lead Nurseparticipated in Healthcare ImprovementScotland national review of the CSM.
  • Proactive and supportive process forClinical Nurse Managers to interpretand report on the Staffing Level Toolrun outcomes.
  • Governance via NWAG.

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Health and Care (Staffing)(Scotland) Act 2019 Annual Board Report

Introduction
Local Reporting
Current position against the required duties
12IA – Duty to ensure appropriate staffing
12IB – Duty to ensure appropriate staffing: agency workers
12IC – Duty to have real-time staffing assessment in place
12ID – Duty to have risk escalation processes in place
12IE – Duty to have arrangements to address severe and recurrent risks
12IF – Seek clinical advice on staffing
12IH – Duty to ensure adequate time given to clinical leaders
12II – Duty to ensure appropriate staffing: training of staff
12IJ – Duty to follow common staffing method
12IL - Training and consultation of staff
12IM – Reporting on staffing
Planning and securing services
Appendix 1: Staffing Compliance